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Landlord Gas Safety Certificates – Common Mistakes Landlords Make Gas certificates for landlords help landlords comply with the law while protecting their tenants. These checks help reduce the chance of carbon dioxide poisoning by identifying malfunctioning equipment, flues or pipework that need to be fixed. The checks can be performed quickly by Gas Safe engineers. They are also simple to manage with digital tools that can be integrated into full job management solutions. Requirements Landlords are required to provide gas safety certificates for gas safety. They also have to make sure that their tenants have the ability to access a qualified engineer to conduct an inspection. The best method to accomplish this is to include a clause in the tenancy agreement which states that the property will be accessible to a qualified engineer for Gas Safety checks. It will also convey to the tenant that if they refuse access, the landlord will take the appropriate steps to enforce the regulations. Landlords are required to make sure that their properties have a valid CP12 certificate, which lasts for 12 months. It is recommended to renew it on the same day the previous one expires, to avoid the waste of days when the old and new certificates overlap. Recent changes to the law have provided landlords more flexibility when they conduct their inspections. However, this does not mean that they are able to cut down their annual inspections. It is important to keep in mind that only engineers registered with Gas Safe Register are legally authorized to work with gas pipes, appliances and flues. If a landlord hires an unregistered engineer, they could be liable for a criminal charge. If a tenant is refusing access for the annual Gas Safety Check the landlord should write to them in a clear and concise way, stating why they require access and what is involved during the inspection. If the landlord does not receive an answer, they can take further action, such as the issue of a Section 21 Notice or applying to the court for an injunction. Installing inspection hatches will enable engineers to inspect for gas leaks, and to ensure that the appliance shutoff valve works. Tenants have responsibilities If you lease your apartment in New York City, it's your responsibility to ensure that the gas lines in good condition. Your tenants could be at risk to suffer injuries if you don't take care. To ensure the safety of tenants, have your NYC apartment's gas inspection done by a licensed engineer. Also, you should ensure that your tenants have easy access to the gas supply. If you are not sure about your obligations, talk to an New York Apartment Injury Lawyer as soon as possible. It's important that you give your tenants the landlord gas safety certificate at the start of their tenancy, or as shortly after the inspection as is possible. It should be prominently displayed in the building. If you're the landlord of a building with shared appliances, you could divide the appliances and flues into distinct parts to ensure that each one receives its own gas safety check. Occasionally, you might encounter tenants who won't allow the engineer to carry out the security inspections. This is usually because the tenant is concerned about invasion of their privacy or they're involved in a dispute. Make them aware that carbon monoxide is a hazardous gas, and it's your legal obligation to safeguard them. If your tenants do not permit the gas technician to perform the test, then you should include a clause in the agreement that states that they must allow access to safety and maintenance inspections. The tenancy agreement should specify the conditions for when you can disconnect gas supplies and when it is permissible. You should also provide the worker a method of uniquely identify himself or herself for example, a scanned-in signature, employee ID, or a payroll number that is unique to them. Accessible Every property with a gas appliance such as a boiler must have a landlord gas safety certificate. If a landlord fails to renew the certificate, they could face massive fines and the risk of making their tenants uncomfortable. To avoid this, it is crucial that landlords keep their certificates current by booking an annual check of their tenants gas. can i get a copy of my gas safe certificate of a gas safety inspection is determined by a range of different factors, such as the location of the property and how many gas appliances it houses. In general the gas safety check costs between PS35 and PS150 per property. However, the cost could vary greatly based on the location and the gas company that is used. Landlords are required to provide a copy of the gas safety report (also known as a CP12) to their tenants. The document must be handed out to tenants who have rented the property within 28 days of the check being completed, and new tenants should receive it within 28 days after moving into the property. The landlord must display a copy of CP12 at the property and make sure it is easily accessible. Tenants can ensure that their landlord has a valid certificate of gas safety by ensuring they have access and that any appliances belonging to them aren't connected to gas mains. They should also look for a squealing sound, look for black marks on appliances or other indications that the gas system is not working properly. They should immediately inform the landlord if they observe any of these signs. If a landlord cannot gain access to a property to conduct a gas safety inspection it is their responsibility to prove that they have taken all “reasonable steps” to be in compliance with the laws. This could mean repeating attempts to conduct the checks and contacting the tenant to explain that the safety checks are legally required for their own security. Expiry date Gas safety certificates must be updated by landlords. In the absence of this, it could lead to unexpected dangers for tenants, and lead to fines from regulatory bodies. Failure to renew a certificate on time could also result in the insurance of a landlord to be canceled. It's not always easy to navigate the complex regulations governing these certificates. Landlords often make mistakes when it comes time to carry out these checks. They should be aware of these mistakes to avoid them. Landlords must conduct annual gas safety checks of all appliances and flues on their premises. They are also required to provide copies to tenants who have been with them for a minimum of 28 days following the test and to new tenants at the time they start their tenure. A copy should also be displayed in a prominent spot on the property. Landlords are also required to keep records of these tests for a minimum of two years. From the 6th of April in 2018 the regulations have been changed slightly to give landlords more flexibility when it comes to getting their gas safety checks completed. This change allows landlords to have their gas safety checks completed up to two months ahead of the due date, while preserving the existing check expiry date. However, it's essential to ensure that the check is scheduled prior to the expiry date, and not to assume that a grace period exists. If a landlord doesn't have the gas safety check completed prior to the expires, they'll not be able to rent out their properties until the new checks are conducted. Landlords should be aware that this is a major violation of regulations, and they could face massive fines. Recommendations As a landlord you must ensure that your gas safety certificate is current at all times. Keep copies of your previous certificates for a minimum of two years. You should shop around to find the best price. Prices can vary. During the inspection, you will be issued the Landlord Gas Safety Record. This is vital to provide new tenants with a copy of the document prior to when they move in and for proving that you are in compliance with the law. The document contains an explanation of each gas appliances checked and their locations. It also contains the date of the test as well as any actions taken by the engineer. It should also contain the name and registration number of the engineer who performed the test, along with a unique identifier. This could be an electronic signature, a scanned identification card, or a pay number that is unique to the operative. If the engineer finds any appliance or flue as unsafe, they will mention this on the safety inspection record. The landlord then has to arrange the necessary repairs. If the issue cannot be resolved within a reasonable period of time, the engineer can disconnect the gas supply. Landlords have a number of obligations to their tenants, and keeping up to date with annual gas safety checks is one of the most important. Failure to comply with regulations could result in a fine, or even imprisonment if a fatal accident occurs.